ITS HR August Newsletter

  • New Hires
  • HR News: Next Steps for YOU@PSU
  • Training Opportunities: ITS Training Services; Center for Workplace Learning and Performance
  • Call for Submissions: Share your hobby or talent!

New Hires

Please join us in welcoming the following new hires from July:

  • Adam Michaels, Systems Admin, AIS-System Engineering
  • Richard Mellinger, Network Systems Specialist, Data Center Services
  • Kristina Allen, IT Support Specialist, ITS Services & Solutions
  • Christian Renoe, IT Support Specialist, ITS Services & Solutions
  • Stuart Nicoll, Systems Design Specialist, Teaching & Learning Technology

HR News

Next Steps for YOU@PSU

As August begins, it is a good time to remind us all of the next steps for YOU@PSU.  The system is open and if you haven’t already done so, please re-initiate your JRW and add goals to your PMW for the 2016-17 review process.

Here is some helpful information regarding what’s next for YOU@PSU:

Please reach out to your HR Representative with questions or by contacting itshr@psu.edu.

Training Opportunities

ITS Training Services

Interested in improving your project management skills? Lynda.com offers numerous tutorials that delve into managing teams, project resources, and setting project schedules for all skill levels. As a Register Education Provider with the Project Management Institute (PMI), tutorials are expert-led and can be used to meet PMI’s continuing education requirements. Whether you want project management simplified or to learn how to build an Agile team, the on-demand video tutorials available at Lynda.com are free, convenient ways to help you meet your professional development goals and advance in your IT career.

Registration is also open for a number of free training workshops through August featuring classes on Canvas, LionPATH, and more. If you are interested in classes specifically for IT professionals, hundreds of Learning Tree training courses on IT topics like network configuration, Agile, SQL, and more are available at a significant discount through the IT Professionals Voucher Program.

As always, please don’t hesitate to contact ITS Training Services with any questions you may have about upcoming training sessions or any training resources.


Center for Workplace Learning and Performance

Upcoming Professional Development Opportunities

PMP® Certification 4-day Boot Camp
The Project Management Professional (PMP) certification is a must-have for any serious project manager and Workplace Learning and Performance is looking forward to bringing this opportunity to Penn State this fall. Registration is open through the end of August, and the program will take place September 20th-23rd,, 2016 at the University Park campus. For more information, please visit the Featured Program website.

PRINCE2®: Achieving Foundation & Practitioner Certification
This intensive exam preparatory course offers a clear, comprehensive understanding of PRINCE2®, the standardized, proven project management method widely accepted as best practice for managing all sizes and types of projects. Registration is open through the end of December, and the program will take place January 16th-20th, 2017 at the University Park campus. For more information, please visit the Featured Program website.  

Find Us on Facebook!
Like us on Facebook to stay up-to-date on professional development opportunities available to Penn State faculty & staff!: https://www.facebook.com/psuworkplacelearning/

Online Learning: At Your Fingertips 24/7!
Don’t forget to check out the Learning Resource Network (LRN) which hosts registration for our live in-class professional development programs and contains thousands of self-paced on-demand business skill courses that are available 24/7. Learn more by visiting http://lrn.psu.edu/

 

Call for Submissions

Do you have a talent or hobby to share?

ITS HR would like to feature staff members and supervisors/managers who have unique talents or hobbies in our upcoming newsletters! Please email monica@psu.edu if you would like to be featured.

ITS HR July Newsletter

  • New Hires
  • HR News: Reminder for TIAA retirement plan check-ups; ITS Employee News; Retaining the Higher Education IT Workforce
  • Training Opportunities: ITS Training Services; Center for Workplace Learning and Performance
  • Call for Submissions: Share your hobby or talent!

New Hires

Please join us in welcoming the following new hires from June:

  • Kimberly Marchek, Programmer/Analyst, AIS-Business Intelligence
  • Michael Wallace, Programmer/Analyst, AIS-Business Intelligence
  • Aaron Kenepp, Facilities Rep, Data Center Services
  • Sara Davis, Instructional Designer, TLT-Learning Management System

HR News

Reminder for TIAA retirement plan check-ups

Now that the summer season is here, it may be a good time to schedule a retirement plan check-up.  There are plenty of opportunities available for you to meet with a TIAA Financial Consultant regarding any aspect of your unique financial situation, either at University Park in the James Elliott Building, the TIAA office at Innovation Park, or at any other Penn State campus location.  Consultations are free to ALL Penn State employees, and there is no limit on the number of consultations you may have.  All employees are encouraged to schedule a consultation today by accessing this link. If you need assistance scheduling, or don’t see your campus listed, call TIAA at1-800-732-8353 Monday-Friday 8am-8pm (ET) for assistance.

For those not located at or near a Penn State campus, consultations can also be done by phone.  Please call 1-866-965-0998 to use this option.

In addition, you’re invited to attend live webinars in the Virtual Environment.   Here you’ll find a schedule of interactive educational sessions on a variety of important financial and retirement topics.  There’s no better time than right now to take advantage of these valuable insights that can help you in every key aspect of your financial life.  Below are simple instructions for you to follow to get started!

Reserve your place at any of the upcoming webinars:

Register to access the Virtual Environment (if this is your first visit).
Click on the webinar(s) you want to attend and sign up.

Lastly, check out the new TIAA website at www.tiaa.org where you can find additional educational articles, tools, and advice to help you reach your retirement destination.

If you need any further information or assistance regarding these important benefits, please feel free to contact Gary Scheidecker at 814-863-4621 or gds111@psu.edu.

 ITS Employee News

Congratulations to Grace Long, IT Support Specialist in SaS, for her appointment as an affiliate member to Penn State’s Commission for Women.  The Commission for Women serves as an advisory group to the President of the University on the status of women at Penn State, advocates for women’s concerns, and recommends solutions.  Grace joins a number of ITS employees who are members of the various commissions for Penn State.

 Retaining the Higher Education IT Workforce

“The hiring and retention of an IT workforce appeared on the EDUCAUSE list of Top 10 issues in IT the first time that list was compiled in 2000, and it has consistently appeared in the top five issues for the past five years. Higher education IT leaders have long recognized this issue as critical to their institution’s well-being.”

For a fascinating summary of a recent research report The Higher Education IT Workforce Landscape, 2016 published in the EDUCAUSEreview,  please see the full article written by Jeffrey Pomerantz at http://er.educause.edu/articles/2016/6/retaining-the-higher-education-it-workforce

 

Training Opportunities

ITS Training Services

Interested in CompTIA A+ certification? Lynda.com can help you achieve your professional development goals—all for free. Recently released, the six-course CompTIA Exam Prep series is designed to both equip you as a technician for your role in IT support, and to prepare you for taking the 220-901 exam. Like all of the video tutorials produced by Lynda.com, the series is available one-demand, can be viewed on a personal computer or mobile device, and is led by industry experts. Once you complete the exam prep course, you can easily share your achievement with an automatically generated link for your Linkedin profile. Whether you are interested in a CompTIA A+ certification, learning SharePoint 2016, or how to negotiate, Lynda.com is a free, easy way for you to find the foundational knowledge and skills you need to succeed and advance in your IT career.

Registration is also open for a number of free training workshops through July featuring great classes on iTwo, Box, Adobe Connect, Canvas at Penn State and more. If you are interested in classes specifically for IT professionals, hundreds of Learning Tree training courses on IT topics like network configuration, Agile, SQL, and more are available at a significant discount through the IT Professionals Voucher Program.

As always, please don’t hesitate to contact ITS Training Services with any questions you may have about upcoming training sessions or any training resources.

Center for Workplace Learning and Performance

Upcoming Professional Development Opportunities

PMP® Certification 4-day Boot Camp
The Project Management Professional (PMP) certification is a must-have for any serious project manager and Workplace Learning and Performance is looking forward to bringing this opportunity to Penn State this fall. Enrollment for this opportunity is limited and will be accepted through mid-July. For more information, please visit our Featured Program website.  

Excellence in Academic Leadership
This fall, the Office of Human Resources, in partnership with the Office of Academic Affairs, will offer a unique leadership development program for academic administrators. Excellence in Academic Leadership (EAL) content and discussions are organized around four general focal areas of leadership development: personal, interpersonal, team, and systems mastery. Within this framework, participants will explore topics that include:

  • Leadership competencies and style
  • Conflict resolution
  • Motivation and team development
  • Creating a culture of inclusion and excellence
  • Ethical decision making
  • Talent management and change leadership

For more information, please visit our webpage.

Find Us on Facebook
Like us on Facebook to stay up-to-date on professional development opportunities available to Penn State faculty & staff! Like our page at: https://www.facebook.com/psuworkplacelearning/

Online Learning: At Your Fingertips 24/7
Don’t forget to check out the Learning Resource Network (LRN) which hosts registration for our live in-class professional development programs and contains thousands of self-paced on-demand business skill courses that are available 24/7. Visit the LRN by clicking here.

Climate & Diversity

Call for Volunteers for Climate and Diversity Website Upgrade

The Climate and Diversity team is seeking volunteers to help with an upgrade of the ITS Climate and Diversity Team website. Persons with writing, web-design, and/or graphics design skills should contact either Jenn Struble (jls617@psu.edu ) or Patty Nordstrom (pxn105@psu.edu).

ITS HR June Newsletter

  • New Hires
  • HR News: Penn State Human Resources Undergoes HR Business Process Transformation; ITS Employees Appointed to CORED; Women in IT encouraged to apply for networking conference
  • Training Opportunities: ITS Training Services; Center for Workplace Learning and Performance
  • Call for Submissions: Share your hobby or talent!

New Hires

Please join us in welcoming the following new hires from May:

  • Julie Waite, Facilities Specialist, IT Planning Office
  • Timothy James, Network Systems Specialist, ITS Facility Management
  • Kevin Wagner, Systems Admin, ITS Facility Management
  • Amy Roche, Instructional Designer, Teaching & Learning Technology

HR News

Penn State Human Resources Undergoes HR Business Process Transformation

The Office of Human Resources and much of the HR Community at Penn State has spent the last three years working on a new philosophy for delivering Human Resources Services to Penn State employees and retirees.  As noted on the OHR website:

as an organization, we need to improve the way we get work done and deliver services to our customers. Our Human Resources function has faced a number of challenges, including outdated systems and a lack of appropriate technology, inconsistent – and typically focused on transactional – ways of working, as well as a significant number of duplicated efforts in place throughout the University system. Additionally, we know that for our customers, concerns about acquiring future talent are topping the list.

The goal of the Human Resources Business Process Transformation is to create a more business-focused Human Resources organization that is accountable, adds value, is aligned, while maintaining some flexibility in delivering services. With Penn State’s current budget challenges, we believe we must look for opportunities to deliver HR services in a more effective and cost efficient manner.

The transformation is also needed so that we in HR can position ourselves to provide expertise and support to our customers in the talent arena, from attracting and developing the best talent, to rewarding and compensating that talent. If we do not transform now, and change the way we deliver HR services, Penn State will not be able to be a preferred employer in Higher Education.

The website further goes on to explain the new service delivery model:

“The future state HR service delivery model will include three key areas: HR strategic partners and HR consultants, who will be aligned with their respective colleges, campuses and administrative units; Centers of Expertise, which will be primarily responsible for setting policy and HR strategy in several key areas, and HR Shared Services, which will provide the “engine” for human resources work. Socialization of the details of the org design plan took place from January to April 2016, with one-on-one presentations to key shareholders and leadership groups, including the Provost and Senior Vice President for Finance and Business, deans, unit leaders and chancellors and key business partners, as well as the HR community, HR Reps and Directors of Business Services (DBS). The Human Resources department is currently finalizing staffing information on various roles and responsibilities with the HR community, and is beginning the process to have all positions staffed by December 2016. Plans are also being developed for training, which will continue through spring 2017 to prepare the HR community for their new roles and responsibilities.

For more information, please see  http://ohr.psu.edu/transformation/.

ITS Employees Appointed to CORED

Congratulations to Jean Chamberlin and Jamie Oberdick for their recent appointments to serve on the Commission on Racial/Ethic Diversity (CORED).   Jean has been approved as an appointed member and Jamie as an affiliate member.  ITS is fortunate to have a number of employees serving on the various commissions at Penn State.

CORED was appointed in 1989 by Penn State President Bryce Jordan as a University-wide advisory body to the President of Penn State in matters relating to racial and ethnic diversity. The commission is dedicated to enhancing the University’s climate for diversity at all of its locations in the Commonwealth.  Although the commission’s primary function is to advise the President of Penn State, CORED is also a resource for all University departments and individuals seeking to improve Penn State’s climate for diversity.

For a summary of CORED’s current initiatives, please visit http://equity.psu.edu/cored/cored/docs/cored-current-initiatives-8-28-15.

Women in IT Encouraged to Apply for Networking Conference

Women in IT at Penn State are encouraged to apply to participate in the development of SCinet, a high-performance research network, at the 2016 Supercomputing Conference (SC) this November in Salt Lake City, Utah. The Women in IT Networking at SC program is an effort to expand diversity in IT and to provide professional development opportunities to women in the fields of networking and high-performance computing. Selected candidates will receive full travel support and mentoring by engineering experts in the research and education communities. Applications should be submitted by June 10.

Training Opportunities

ITS Training Services

Registration is open for a number of free technology workshops throughout June, on Sites, iTwo, Canvas, Box, and more. If your June is booked, Lynda.com is a great alternative to hands-on training. Every month, new convenient, on-demand tutorials like VMware vSphere Fundamentals or Deploying Office 365 are added. Best of all, every time you complete a course a linkable certificate is generated that can be added to your Linkedin profile.

To learn more about upcoming training opportunities for IT professionals, visit the IT Professionals Opportunities page. As always, do not hesitate to contact ITS Training Services with any questions you may have about upcoming technology training.

Center for Workplace Learning and Performance

Professional Development Opportunities available at no cost
for Penn State faculty and staff from Workplace Learning and Performance!

The Supervision Series

  • Survival Skills for Supervisors – Level I
    This program is designed to provide the core information needed to successfully supervise at Penn State.  Whether you are an emerging, new or existing supervisor this program is a great opportunity to learn from both subject matter experts and the experience of your peers.  There are no pre-requisites for participation in this program.
  • Survival Skills for Supervisors – Level II
    This program challenges participants to explore new techniques and expand their supervisory knowledge.  This is a great opportunity for participants to expand their thinking and consider additional ways to create an environment that effectively supports individuals and delivers excellent work.  Participants should be in their supervisor role for at least two years and we strongly recommend completion of the level I series prior to enrolling.

Both levels of the Supervision Series will be offered this fall. Click here to visit our website for additional details.

YOU@PSU
Here at Penn State, we are committed to your career success and growth!  Penn State’s performance management program (YOU@PSU) has been designed to effectively manage talent and performance to help ensure that each member of the PSU community understands how they fit into the success of Penn State and to inspire them to give their best efforts. Click here to find out information about the many resources available to you to make the most of your YOU@PSU experience.

Find Us on Facebook!
Like us on Facebook to stay up-to-date on professional development opportunities available to Penn State faculty & staff: https://www.facebook.com/psuworkplacelearning/

Online Learning: At Your Fingertips 24/7!
Don’t forget to check out the Learning Resource Network (LRN) which hosts registration for our live in-class professional development programs and contains thousands of self-paced on-demand business skill courses that are available 24/7. Visit the LRN by clicking here.

Call for Submissions

Do you have a talent or hobby to share?

ITS HR would like to feature staff members and supervisors/managers who have unique talents or hobbies in our upcoming newsletters! Please email monica@psu.edu if you would like to be featured.

 

ITS HR May 2016 Newsletter

  • New Hires
  • HR News: Share the Knowledge Conference Recap; Learning Resources Network (LRN) Login Upgrades; Penn State Benefits Update; Questions About Retiring?
  • Training Opportunities: ITS Training Services
  • Climate and Diversity: Coffee and Conversations Opportunity
  • Call for Submissions: Share your hobby or talent!

New Hires

Please join us in welcoming the following new hires from April:

  • Kimberly Heckman, IT Trainer, SAS-Learning Management System
  • Ryan Sweitzer, Inventory Control and Distribution Specialist, Telecommunications & Network Services
  • Zachary Lonsinger, Instructional Designer, TLT-Learning Management System

HR News

Share the Knowledge Conference Recap

On Friday, April 29 over 70 staff gathered in TSB for the first annual Share the Knowledge Conference. Following entertaining opening remarks from John Harwood, associate vice provost of Information Technology, attendees had the opportunity to attend break-out sessions on various leadership and technical topics, all of which were facilitated by Penn State IT staff. In addition to sharing an immense amount of knowledge, the morning was filled with networking, rich conversations, and laughter. ITS HR would like to send a big thank you to the following presenters that took the plunge to lead sessions at this first time event.

  • Mark Katsouros (a special shout out for helping with 2 sessions)
  • John Lathrop
  • John Williams
  • Veronical Longenecker
  • Lindsey Marshall
  • Susan Morse
  • Jim Leous
  • Ken Miller
  • Rose Pruyne
  • Monica Rysavy
  • Deb Johnson
  • Alex Boyce
  • Angie Dick
  • Jackie Rizko
  • Kris Benefield
  • Lisa Urban
  • Bryan Ollendyke

 

Learning Resources Network (LRN) Login Upgrades

Reposted from the Center for Workplace Learning and Performance

The Office of Human Resources’ Workplace Learning and Performance is pleased to announce upgrades to the login process for the Learning Resources Network (LRN) that will streamline and simplify the login process for all learners.

The LRN now features buttons specifically designed to quickly route learners to the proper login page based on the learner’s employment status or affiliation to the University. Learners have three buttons from which to choose:

Faculty, Staff & Wage

Under this button, employees can login using their Penn State Access account, or (if the employee does not have a Penn State Access Account) login to the LRN directly using their LRN username and password.

New employees

Under this button, learners can either create a new LRN account or, if they’re a returning user, login to the LRN directly using their LRN username and password. The button is intended ONLY for new employees who are required to complete compliance training such as Reporting Child Abuse training prior to starting work. Employees who are required to complete compliance training prior to starting work include PA Mandated Reporters (those employees interacting with children) who must complete Reporting Child Abuse Training. This will require new employees to receive their Penn State ID number from their HR department prior to the first day of work.

Volunteers/Others

Under this button, learners can either create a new LRN account, or, if they’re a returning user, login directly to the LRN with their LRN username and password. This login prompt had previously been located at compliancetraining.psu.edu.

Directly below the buttons, learners can access the Frequently Asked Questions (FAQ) section for assistance or clarification on navigating the LRN.

Click this link to view the Learning Resource Network (LRN): New Employee Access Guide, an instructional manual for new employees that explains the function and process for the new employee login options.

Learners who have forgotten their username and/or password can contact Penn State’s Office of Human Resources’ Workplace Learning & Performance at learning@psu.edu.

If you have any questions about the new login process, please contact Workplace Learning & Performance at learning@psu.edu.

 

Penn State Benefits Update

Reposted from Penn State News

Penn State views providing its employees with a high-quality benefits package that is both competitive in the marketplace and provides some control over their spending as an integral component of attracting and retaining talented faculty and staff.

However, health care costs continue to escalate faster than consumer inflation, and it becomes more challenging to find ways to balance the amount the University can continue to spend, with keeping medical benefits competitive and affordable for employees.

The anticipated rise in medical costs — which grew by 6.2 percent for Penn State in 2015 and could increase for employers by another 8 percent this year, according to industry experts — has the University examining how best to manage the growing expense of providing high-quality medical benefits for its employees. Continue reading by clicking this link.

 

Questions About Retiring?

If you have questions about retiring and what you need to do, please read the “Planning To Retire” webpage at:  http://ohr.psu.edu/benefits/retirement/guide-to-retirement/.

Retirement Process:

After you have decided to retire you need to carefully follow the steps outlined below in order to notify all necessary parties.

Step 1:  You will want to start by meeting with a retirement planning specialist from TIAA-CREF or SERS to review your income projections and income options. Many facing retirement underestimate their net retirement income by overlooking items currently deducted from their paycheck that will no longer be withheld in retirement.

Step 2:   Email the Employee Benefits Division at benefits@psu.edu with your name, PSU ID number and retirement date.  Also, notify your local Human Resources Department as soon as you know you plan to retire.

Step 3:   Review Employee Self Service Information Center (ESSIC) to verify your covered eligible dependents, as well as benefits in which you are currently enrolled to determine if those benefits are applicable after retirement.

With technology, the retirement process has been made very efficient and seamless.  You are not required to meet with Employee Benefits or complete paperwork in order to retire.  After we receive notification of your intent to retire, we will contact you directly if we have questions or need additional information.

After you have thoroughly read the information on the Employee Benefits website, any additional questions should be directed to our Employee Benefits Service Center at 814-865-1473 to speak with any one of our benefits experts, Monday through Friday, 8 am to 5 pm EST, or email us at benefits@psu.edu.

Training Opportunities

ITS Training Services

With a constantly growing library of convenient, on-demand tutorials, Lynda.com is the perfect alternative for those too busy to attend a free technology training session. Every month, new IT tutorials like Developing Cross-Cultural Intelligence, Introduction to Minitab, or Deploying Office 365 are added. New learning paths , just launched this past month, offer  custom playlists to prepare you to become a manager, project coordinator, IT security specialist, and more. Best of all, every time you complete a course a linkable certificate is generated that can be added to your Linkedin profile.

To learn more about upcoming training opportunities for IT professionals, visit the IT Professionals Opportunities page. As always, do not hesitate to contact ITS Training Services with any questions you may have about upcoming technology training.

 

Climate and Diversity

Coffee and Conversations Opportunity

The ITS Climate and Diversity Committee is planning some informal and interactive opportunities for staff to engage in open dialogue with colleagues and leadership. These opportunities, called “Coffee and Conversations,” will be hosted by Julie Del Giorno, athletics integrity officer for the Ethics and Compliance Office, and Jennifer Eury, director of honor and integrity for the Smeal College of Business, and will pose a series of ethical dilemmas for participants to discuss. Dilemmas will illustrate a number of challenges staff could experience in the workplace, including reporting to a manager, service on a committee, and managing a team. Coffee and Conversations is informal and interactive, providing staff with an opportunity to build trust, engage in open dialog, and contribute to a stronger Penn State community. The first session is planned for May 18th, 2016 and the topics will be…

…actually, that’s where you come in! We want to know what topics are most important to you. The initial choices have been based on output from the 2015 climate and diversity survey, but future sessions may include a variety of different topics.

Click here to let us know what you’d like to discuss!

ITS HR April 2016 Newsletter

  • New Hires
  • HR News: ITS Share the Knowledge Conference News; Updating Vehicles Associated on Parking Permit; Employee Relations Update; Ethics and Compliance Initiatives; 4H Shoe Drive
  • Training Opportunities: ITS Training Services and The Center for Workplace Learning and Performance
  • Climate and Diversity: Coffee and Conversations workshop opportunities
  • Call for Submissions: Share your hobby or talent!

New Hires

Please join us in welcoming the following new hires from March:

  • Timothy Summers, Programmer/Analyst, AIS-Learning Management System
  • Christopher Sherkel, IT Project Manager, AIS-Project Management & Communications
  • Donald Renninger, Network Systems Specialist, AIS-System Engineering
  • Christina Wagner, Financial Assistant, ITS Financial Services
  • Jeffrey Puhala, IT Trainer, SAS-Learning Management System
  • Ryan Sweitzer, Inventory Control and Distribution Specialist, Telecommunications & Network Services
  • Hwei-Kit Chang, Instructional Designer, TLT-Learning Management System
  • James Hughes, Instructional Production Specialist, TLT-Learning Management System
  • Zachary Lonsinger, Instructional Designer, TLT-Learning Management System
  • Hongyan Yuan, Instructional Designer, TLT-Learning Management System

HR News

ITS Share the Knowledge Conference News

Registration opening soon!

Registration is opening soon for the IT Share the Knowledge Conference taking place April 29, from 8:00 a.m. to noon, in room 22 of the Technology Support Building (TSB) located at 300 Science Park Road, State College, PA. Partnering with IT Shares, the conference will offer a morning filled with networking, learning, and sharing for all Penn State IT staff members. John Harwood, associate vice provost for Information Technology, will present the opening remarks in the TSB Connections Café.

Session information and registration details will soon be available through IT Shares.

The lightning talks originally scheduled with this conference will now take place through IT Shares on May 25 over the lunch hour. Registration for these talks will open soon.

For more information, be sure to join the IT Share the Knowledge Yammer group. For questions or comments, contact itshr@psu.edu.

Updating Vehicles Associated on Parking Permit

Did you know….

If you need to add a new vehicle, remove a vehicle or change the vehicle information for a license plate already registered with your permit, you may use Penn State’s online registration portal to quickly update this information.

To access the online registration portal:

  • Visit www.parking.psu.edu
  • Highlight “Faculty/Staff” from the main menu
  • Highlight “Faculty/Staff Parking”
  • Click on “Manage Vehicle Information”
  • Click the “Login” button and enter your Penn State web access user ID and password
  • You should now see the online registration portal main menu (see image below)

Note: If you need to go back to a previous screen, please use the online registration portal’s back button – do not use your web browser’s back button.

To add a new vehicle to your permit:

  • Click “Managing Your Vehicles & Bicycles” from the main menu
  • Click the “Add Vehicle” button from the online registration portal main menu
  • Provide information for all required fields (will have * to the right)
  • Click the “Next” button when all information has been entered

Note: If you receive a message that states the plate already exists in the system, simply click the “Next” button to proceed with adding the plate to your permit. The vehicle should now be added to your permit

To remove a license plate from your permit:

  • Click “Managing Your Vehicles & Bicycles” from the main menu
  • Click the license plate number you wish to remove
  • Scroll to the bottom of the page and click the “Delete” button
  • Click the “OK” button when prompted as to whether you really wish to delete the license plate number
  • The license plate should no longer be associated with your permit

To edit the vehicle information for a license plate already registered with your permit:

  • Click “Managing Your Vehicles & Bicycles” from the main menu
  • Click the license plate number for which you wish to update vehicle information
  • Click the “Edit” button
  • Make any necessary changes
  • Click the “Next” button
  • Your update should be complete

Note: All fields with an * are required fields and must be filled to proceed. You cannot edit a license plate number already registered with your permit – see the section above to learn how to remove a plate number

Updating Email Addresses, Mailing Addresses and Phone Numbers

When updating your vehicle information, please check your email address, mailing address and phone number information by using the respective management tools located at the online registration portal main menu. If any of this information is incorrect, please update the information in ESSIC, the University’s Employee Self-Service Information Center. These updates are automatically downloaded into the Parking Office database each day. Visit https://app3.ohr.psu.edu/essic/ to access the ESSIC site.

Employee Relations Update

January – March 2016

  • Reported Employee Relations Incidents = 12
  • Completed Investigations = 7
  • Conversations only= 5
  • Number of Employees Involved= 37
  • Number of Incidents Characterized as Bullying =1

HR Action Taken = 12

  • 1 incident = appropriate HR disciplinary action taken
  • 1 incident = HR referral for counseling/mediation services
  • 4 incidents = further action needed
  • 6 incidents = no further action needed

Ethics and Compliance Initiatives

The Penn State Office of Ethics and Compliance recently shared an informative presentation about various ethics and compliance initiatives.   Presented to the University Staff Advisory Committee in March, the presentation provides an excellent update on such topics as the Hotline and types of calls received, as well as new training under development.  They also reference how ethics and compliance are integrated into the YOU@PSU process.

For more information please download the PowerPoint presentation or view the PDF version of the presentation.

4H Shoe Drive

Aubrey Pelipesky, daughter of Ben Pelipesky (TNS), belongs to The Clinton County 4H program. Pennsylvania 4H is a division of Penn State Cooperative Extension, and is responsible for planning, organizing and supervising 4-H work throughout Pennsylvania. Her group is currently participating in a community service project called “Shoebox Recycling” in which gently used shoes are gathered and sent to underprivileged folks in 50 participating countries. The Shoebox Recycling program is hosted by Community Recycling, a socially conscious enterprise dedicated to raising awareness and engagement around recycling for reuse of clothing, shoes, and accessories.

Boxes will be placed in TSB and USB2 with a shoe recycling sign. You may drop gently used shoes in boxes through mid-May. Questions can be directed to Ben Pelipesky (Room 114 USB2 or 863-6064)

Thanks for your support!

Training Opportunities

ITS Training Services

Continue your personal and professional development with this month’s slate of free technology training from ITS Training Services. Held at University Park, or online via Adobe Connect, these in-depth workshops on popular technologies like Doceri, Box, and Canvas will help make your workday a lot easier.

If you are too busy to attend hands-on training, Lynda.com is a simple and free way to continue your professional development. Divided into convenient, short videos, you can learn how to overcome your fear of public speaking, secure your mobile device, or the basics of VMware Fusion 8, and much more whenever is best for you—even offline.

To learn more about upcoming training opportunities for IT professionals, visit the IT Professionals Opportunities page. As always, do not hesitate to contact ITS Training Services with any questions you may have about upcoming technology training.

Center for Workplace Learning and Performance

Looking for professional development this spring at no cost to you or your unit? Look no further than Office of Human Resources’ Workplace Learning and Performance! Additional offerings of some of our most popular programs have recently been added!

Project Management
There is still time to register for our series of Project Management programs taking place this spring:

Visit this link to view our full list of upcoming programs, learn more details, and to register!

Excellence in Management
Excellence in Management (EIM) is a joint offering of the Office of Human Resources and Penn State Executive Programs designed to provide strategic leadership perspective and skills to managers and directors with responsibility for managing units and budgets.  Our next offering of this program begins on Tuesday, June 14 and will include 6 full day workshops, concluding on Tuesday, July 26.   All workshops occur on Tuesday and run 8:30am-4:30pm.  Registration for this program is scheduled to close on May 15, 2016. For more information on this program and registration instructions please visit this link.

Make the Most of you Performance Review!
We have sessions designed to help you make the most of your End-of-Year Review! ‘YOU@PSU: Performance Management – Tips for Making the End-of-Year Review as Effective as Possible’ is being offered multiple times this spring, with sessions offered specifically for both supervisors and non-supervisors.

  • Visit this link to learn more about the sessions designed for non-supervisors
  • Visit this link to learn more about the sessions designed for supervisors

Find Us on Facebook!
Like us on Facebook to stay up-to-date on professional development opportunities available to Penn State faculty & staff: https://www.facebook.com/psuworkplacelearning/

Online Learning: At Your Fingertips 24/7!
Don’t forget to check out the Learning Resource Network (LRN) which hosts registration for our live in-class professional development programs and contains thousands of self-paced on-demand business skill courses that are available 24/7. Visit the LRN by clicking here!

 

Climate and Diversity

Coffee and Conversations workshop opportunities

The ITS Climate and Diversity Committee is planning some informal and interactive opportunities for staff to engage in open dialogue with
colleagues and leadership. These opportunities, called “Coffee and Conversations,” will be hosted by Julie Del Giorno, athletics integrity officer for the Ethics and Compliance Office, and Jennifer Eury, director of honor and integrity for the Smeal College of Business, and will pose a series of ethical dilemmas for participants to discuss. Dilemmas will illustrate a number of challenges staff could experience in the workplace, including reporting to a manager, service on a committee, and managing a team. Coffee and Conversations is informal and interactive, providing staff with an opportunity to build trust, engage in open dialog, and contribute to a stronger Penn State community. Additional information, including dates, times, and locations will be provided to staff as they become available.

ITS HR March 2016 Newsletter

  • New Hires
  • HR News: ITS Share the Knowledge Conference News; Sickness and Accident Supplement (SAS); You@PSU
  • Training Opportunities: Training Opportunities with ITS Training Services and the Center for Workplace Learning and Performance
  • Climate and Diversity: ITS Awards Survey Results
  • Call for Submissions: Share your hobby or talent!

New Hires

Please join us in welcoming the following new hires from February:

  • Christopher Heivly, Systems Admin, ITS Facility Management
  • Abigail Zlockie, Instructional Designer, ITS Services & Solutions
  • Christopher Carnohan, IT Support Specialist, ITS Services & Solutions

HR News

ITS Share the Knowledge Conference News

The ITS Share the Knowledge Conference will go on….

Recent budget challenges will not stand in the way of ITS staff “Sharing the Knowledge” with each other! To save room and food costs, the ITS Share the Knowledge Conference originally scheduled to be held at the Bryce Jordan Center, has been moved to TSB for the same date (April 29). The Share the Knowledge Conference Planning Committee will partner with IT Connects to bring to you a morning filled with learning and sharing.

Session information and registration will be available soon through IT Shares.

Sickness and Accident Supplement (SAS)

Sickness and Accident Supplement (SAS) is designed to provide continuation of salary, at a reduced level, following the use of or in conjunction with accumulated sick leave and vacation.

To qualify for SAS you must:

  • Have at least five years of regular, full-time continuous service
  • Have been off work more than 60 calendar days due to sickness or injury
  • Have not used more than 48 hours (6 days) of sick leave in the 12 month period immediately preceding the absence without doctor’s certification (FMLA absences will not be counted towards the 48 hours) – the doctor’s certificate must be submitted to the University prior to the beginning of the absence

SAS provides 1/3 of normally scheduled hours of pay for each work day missed. In addition, you may choose to charge the equivalent of 1/3 of accumulated sick leave and receive 2/3 pay. If you have used all of your accumulated sick leave, you may choose to charge 1/3 of your accumulated vacation/donated vacation time. You will not be eligible to continue under SAS for an absence that continues beyond 180 continuous calendar days from the beginning of the absence or injury.

 

You@PSU Update

It’s the time of year when we start planning for our End of Year (EOY) performance review discussions.  We have alerted the Senior Leadership Team of the schedule, so you will likely be hearing more specifics through your management chain very soon, if you haven’t already!

Until then, please be advised of the following:

  1. Take a moment to review the ITS performance norms.  These descriptions are the basis upon which your managers will evaluate performance and progress on meeting your goals over the past year.
  2. Mark your schedule to submit your employee input between now and March 15.  Your supervisor will open your record on or before March 1 to allow you to begin providing input.
  3. Begin thinking about your goals for next year, including any existing skills you need to improve, new skills needed for your job, or stretch assignments that might allow you to continue your career growth.

Professional development and job specific training continue to be important for Penn State employees, in spite of the recent budget challenges.

Please review the many free options available such as Center for Workplace Leadership and Performance through the “Workplace Learning Gateway” found here: http://ohr.psu.edu/learning/
examples include: ITS Training Services, Skillsoft, Lynda.com
IT Connects – https://it.psu.edu/connects

If you have questions, please refer to the OHR webpage at http://ohr.psu.edu/performance/

You might also reach out to your supervisor or your HR generalist.

 

Training Opportunities

ITS Training Services

Lynda.com is a free resource to continue your personal and professional development, whether you want to overcome your fear of public speaking or you want to prepare for a CompTIA Security+ Exam. Divided into convenient, 10 minutes or less videos, Lynda.com makes it easy to find time to learn and grow. One of the newest features is sharable custom playlists which gives you the ability to tailor learning to the specific needs of your team or your performance goals. Creating playlists is intuitive and can easily be incorporated in your upcoming performance review meetings. Lynda.com is a powerful and free solution to professional development that allows to you learn no matter the time of the day, or where you are.

Free introductory training and workshops on popular technologies like note taking with the iPad, Microsoft Office, Box, and more are also available to help you discover the latest tips on how to make your workday more efficient. Held at University Park or online via Adobe Connect, these in-depth workshops demonstrate how to leverage new technology and develop new skills you will use every day.

To learn more about upcoming training opportunities for IT professionals, visit the IT Professionals Opportunities page. As always, do not hesitate to contact ITS Training Services with any questions you may have about upcoming technology training. If you don’t find the training that you need, you can easily browse all technology training scheduled for this spring at the Learning Resource Network (LRN).

Center for Workplace Learning and Performance

Free Professional Development Opportunities Available For Faculty And Staff From Workplace Learning And Performance

Looking for professional development this spring at no cost to you or your unit? Look no further than Office of Human Resources’ Center for Workplace Learning and Performance! Free professional development is available for all Penn State Faculty & Staff. Some of our topics include Project Management, Conflict Management, Team Motivation, Dealing with Change, University Financial programs, and more! Visit this link to view our list of upcoming programs, learn more details, and to register today!

Don’t forget to check out the Learning Resource Network (LRN) which hosts registration for our live in-class professional development programs and contains thousands of self-paced on-demand business skill courses that are available 24/7. Visit the LRN by visiting this link!

Like our Facebook page to stay up-to-date on professional development opportunities available to Penn State faculty & staff!

 

Climate & Diversity

On behalf of the ITS Climate and Diversity committee, we would like to thank all who participated in the ITS Awards survey. We had a tremendous turnout and we heard you! We’ve gotten insight into what works and what needs improved. To view the survey results, visit this link.

A common theme in the survey included increasing communication and transparency. To that end, we would like to let you know that the ITS Awards and website are getting a makeover! With your feedback in mind, we will be launching the new website on July 1, 2016. As part of the new look, we will be kicking off the YouRock! Awards — a way to recognize a job well done, on the spot, at any time. Be on the lookout for additional information in future ITS newsletters.

Another exciting change is that the awards will no longer be done in conjunction with ITS All Staff meetings. Beginning fall semester 2016, we will acknowledge award nominees and recipients on an annual basis. This will give the awards the consistency you asked for and give us an opportunity to focus on much deserved recognition.

We are looking forward to this awards process and hope you will join your colleagues in recognizing each other for their outstanding work. Thank you again for your input. These are your awards and we always welcome comments and suggestions.

– ITS Climate and Diversity committee

 

Call for Submissions

Do you have a talent or hobby to share?

ITS HR would like to feature staff members and supervisors/managers who have unique talents or hobbies in our upcoming newsletters! Please email monica@psu.edu if you would like to be featured.

Climate and Diversity Survey Results

The ITS Climate and Diversity (C&D) Committee is an all -volunteer group comprised of staff representation from across ITS. The committee acts both in an advisory capacity and also to implement programming and initiatives to address climate and diversity related topics.
Most recently, Mark Belkowski, C&D Chair, presented the results of the 2015 ITS Climate and Diversity Survey at the ITS All-Staff meeting. Please refer to the links below for the presentation and a detailed summary of the results. If you have questions, please direct them to Mark, any member of the Climate and Diversity committee, or ITS HR.

February 2016 Newsletter

  • New Hires
  • HR News: ITS Share the Knowledge Conference: Call for Proposals; International Bike to Work Day on Friday, Feb. 12; President’s Commissions for Equity Seek Applications for Membership; Required New Hire Safety Information; Considering Technology’s Impact on You: Physically and Psychologically
  • Training Opportunities: Training Opportunities with ITS Training Services
  • Call for Submissions: Share your hobby or talent!

New Hires

Please join us in welcoming the following new hire from January:

  • Dinakar Mylavarapu, Programmer/Analyst, AIS-Business Intelligence
  • Andrew Arvin, IT Project Manager, Data Center Services
  • Eric Nulton, Facilities Engineer, Data Center Services
  • Joseph Deluca, Programmer/Analyst, IT Communications
  • Tracy Colbert, IT Support Specialist, ITS Services & Solutions
  • Brian Biller, Systems Admin, Telecommunications & Network Services
  • Toby McGonigal, Systems Design Specialist, Telecommunications & Network Services
  • Crystal Ramsay, Research Project Manager, TLT-Education Technology Services
  • Kathy Jackson, Research Project Manager, TLT-Education Technology Services

 

HR News

ITS Share the Knowledge Conference – Call for Proposals

What are the coolest or most innovative ideas you’ve learned over the past year?

Share your knowledge and experience with other Information Technology Services (ITS) colleagues by submitting a proposal for the ITS Share the Knowledge Conference, taking place Friday, April 29, 2016, at the Founders Lounge in the Bryce Jordan Center.

This year’s theme is “For ITS By ITS,” and each presentation should focus on one of three tracks:

  • Leadership
  • Productivity
  • Tools and technology

Any ITS staff member, director, manager, or team who is excited to share knowledge they’ve learned at other conferences and events or talk about their area of expertise is encouraged to submit a proposal. We are looking for a variety of presentations that appeal to either technical or non-technical staff.

Proposals can be submitted in any of the following time slots:

  • 45-minute breakout sessions
  • 45-minute panel discussions
  • 5-minute lightning rounds

Proposals are now being accepted through February 19, 2016, through the online form at http://itshr.psu.edu/its-stk2016/.

Please send any questions or comments to itshr@psu.edu

International Winter Bike to Work Day on Friday, Feb. 12

Penn State students, faculty, staff and members of the State College area community are encouraged to participate in International Winter Bike to Work Day on Friday, Feb. 12. Cyclists will meet at 7:45 a.m. on the Old Main steps on the University Park campus to enjoy hot coffee and networking. Active Lions will offer giveaways and a group photo will be taken at 7:55 a.m.

International Winter Bike to Work Day site: http://winterbiketoworkday.org/

The goal of the annual event — organized by Penn State’s Sustainability Institute, Transportation Services, Active Lions and CentreBike — is to celebrate biking as a year-round opportunity. Participating organizations are encouraging students and employees who commute by bike in the warmer months to try out winter commuting.

For more information about the event, contact Anna Nelson via email at morrison.anna@gmail.com.

President’s Commissions for Equity Seek Applications for Membership

The Commission on Lesbian, Gay, Bisexual, and Transgender Equity (CLGBTE), the Commission on Racial/Ethnic Diversity (CORED), and the Commission for Women (CFW) are now accepting applications for both appointed and affiliate membership. Appointed members serve three- to four-year terms (depending on the commission) and have voting privileges. Affiliate members serve one-year, renewable terms and do not have voting privileges. Appointed and affiliate terms begin on July 1, 2016. The application deadline is Monday, February 29, 2016.

Learn more by visiting http://equity.psu.edu/pce

Required New Hire Safety Information

The Pennsylvania State University is committed to protecting the health and safety of our employees, students, visitors, and the environment. The Department of Environmental Health and Safety (EHS) has developed a summary of information which needs to be shared with all new University employees upon hire. Learn more and view this information by visiting: EHS Information for New Hires

Considering Technology’s Impact on You: Physically and Psychologically

A recent message by Jim Bruce, a Senior Fellow and Executive Coach at MOR Associates and Professor of Electrical Engineering, Emeritus, and CIO, Emeritus, at MIT, reviewed points made by Amy Cuddy in a recent New York Times article (2015) on the many ways that technology is impacting us – both physically and psychologically.

Amy Cuddy, Associate Professor of Business Administration at the Harvard Business School and author of Presence:  Bringing Your Boldest Self to Your Biggest Challenges, recently wrote that there are lots of reasons to put your smartphones down – constantly checking and then responding to them takes us out of the present moment disrupting whatever you are focusing on:  for example, your conversation with a colleague, your participation in a meeting, your work on a key report, or your engagement at dinner with family or friends.

Adding to the conversation, Sherry Turkle, The Abby Rockefeller Mauzé Professor of the Social Studies of Science and Technology at MIT, believes that our incessant use of smartphones has resulted in a decline of thoughtful face-to-face interaction which has now reached epidemic proportions.  In her book Reclaiming Conversation:  The Power of Talk in a Digital Age, Turkle argues that we need meaningful conversations in all phases of our lives to help us develop self-knowledge, empathy, and intellectual skills.  And, these conversations need to be face-to-face and not via text or phone.

Research has also demonstrated that our excessive use of hand held devices is damaging our physical bodies with our posture of tilting our heads down, stressing our neck, to face our small screens.  New Zealand physiotherapist Steve August calls this iHunch.  And, this same research has demonstrated that potentially our iHunch posture also results in increased stress, increased negative speech, and makes us less likely to stand up for ourselves when the situation calls for it.

Cuddy puts it this way:  “… while many of us spend hours every day using small mobile devices to increase our productivity and efficiency, interacting with these objects, even for short periods of time, might do just the opposite, reducing our assertiveness and undermining our productivity.”  And, Turkle would add that the very sight of a smartphone in your line of vision changes the conversation.  It decreases both the quality of the conversation and the degree of connection its participants have toward each other.  And, in the process empathy is decreased.

So, given that we rely on our mobile devices far too much to give them up, what might we do to reduce the negative impacts of their use?  Our authors make several suggestions:

  1. Work to improve your physical posture.  When you are texting or using apps, hold your smartphone in a way so as to not stress your neck.  Cuddy reports that improving your physical posture “sculpts your psychological posture and could be the key to a happier mood and greater self-confidence.”
  2. Consider silencing – no ring, no vibrate – your smartphones and keeping them out of sight when you are in meetings, interacting with others, or are working on projects that require an uninterrupted focus.  To catch up, schedule time every couple of hours for reading and responding to text and email messages.
  3. Hold more face-to-face interactions.  Turkle makes a compelling case that employees perform better, students learn better, and children develop better “when their mentors set good examples and carve out spaces for face-to-face alternatives.”  Too often, without face-to-face conversations, we turn what are needed relationships into transactions.
  4. As a leader, model the behavior you want to see from your staff.  For example, don’t expect “instant” responses to text messages, all phone calls to be answered immediately, or to receive responses to emails within a short window of time.
  5. Create specific times and spaces that are device free, places and times for real conversations.  This is particularly important for the home and for children.  Turkle suggests no phones on the table (or even visible) between you and a conversation partner, and at home no phones in the kitchen or at the meal table.  Reserve these places for real face-to-face conversations.  She also notes that “Steve Jobs forbade tablets and smartphones at the dinner table and encouraged his family to talk about books and history.

The point I’m trying to make here is that we have let a good thing take too much control over our lives and as a result our humanity is being damaged.  But, if we choose, we can do something about it.  I hope you choose to!

 

Training Opportunities

ITS Training Services

ITS Training Services offers a wide variety of technology training opportunities and resource that can help your professional development goals and make your workday more efficient—no matter how busy your schedule is. For Penn State IT professionals interested in in-depth, multi-day training, 3-5 day training courses are available at a drastically reduced rates on network configuration, Agile, SQL, and hundreds of other popular IT Topics through the Learning Tree voucher program.

If you don’t have 3 days to spare, free technology workshops are available on popular technology tools like Qualtrics, Box, Canvas, and more as well as thousands of free video tutorials at Lynda.com. Divided into convenient, 10 minutes or less videos, Lynda.com courses are prefect for those trying to squeeze in professional development between meetings. Newly added IT tutorials added this past month include Visio 2016 Essential Training, CompTIA Security+ Exam Prep, and Windows Server 2012.

To learn more about upcoming training opportunities for IT professionals, visit the IT Professionals Opportunities page. As always, do not hesitate to contact ITS Training Services with any questions you may have about upcoming technology training.

January 2016 Newsletter

  • New Hires
  • HR News: ITS HR Employee Relations Update, ITS Share the Knowledge Conference, TIAA-CREF Seminars, Personal Holiday Reminder
  • Training Opportunities: Training Opportunities with ITS Training Services and The Center for Workplace Learning and Performance
  • Climate and Diversity: Dr. Steve Robbins to speak in late January
  • Call for Submissions: Share your hobby or talent!

New Hires

Please us in welcoming the following new hire from December:

Margaret Moses, Marketing Communications Specialist, TLT-Learning Management System

 

HR News

ITS HR Employee Relations Update

For the period October 1, 2015- December 23, 2015, ITS HR reports the following statistics:

Reported Employee Relations Incidents = 14

  • Completed Investigations = 9
  • Conversations only = 6
  • Number of Employees Involved = 34
  • Number of Incidents Characterized as Bullying = 1

HR Action Taken:

  • 2 incidents = appropriate HR disciplinary action taken
  • 8 incidents = HR referral for counseling/mediation services
  • 3 incidents = further action needed
  • 1 incidents = no further action needed

ITS Share the Knowledge Conference

Save the date to connect with colleagues and share information!

Mark your calendars for the inaugural ITS Share the Knowledge Conference, “For ITS By ITS,” taking place Friday, April 29, 2016, at the Founders Lounge in the Bryce Jordan Center.

The conference is a forum for ITS staff members to share knowledge with each other and will feature breakout sessions, panel discussions, and lightning rounds that focus on leadership, productivity, and tools and technology skills. The ITS Share the Knowledge Conference will also provide an opportunity for ITS staff to talk about their areas of expertise as well as offer a place to network with colleagues.

For more information, visit http://itshr.psu.edu/its-stk2016/ and be sure to join the ITS Share the Knowledge Conference Yammer group at http://bit.ly/1JzhwVD. Please send any questions or comments to itshr@psu.edu.

TIAA-CREF Seminars

TIAA-CREF is providing informational seminars to help participants learn more about the upcoming changes to the Penn State Retirement Program investment lineup.  Two on-site seminars will be conducted at the University Park campus, and there will be four live webinars available for those who cannot attend in-person.

All participants in the Penn State Retirement Program were mailed a transition guide in mid- December describing the upcoming changes to the lineup, which will take effect on January 25, 2016.  The transition guide also provided information on the dates, times, and locations of the seminars, which are listed below:

ON-SITE SEMINARS (No registration required)
Attend a one-hour seminar on the University Park campus presented by a TIAA-CREF Financial Consultant on January 19, 2016 from 9 a.m. – 10 a.m. at 117 John Bill Freeman Auditorium in the HUB to learn more about the changes to the Penn State Retirement Program.

LIVE WEBINARS (Registration required)
If you are unable to attend an in-person seminar, call into a live webinar and have all of your questions answered. Register for the January 20th session (3 p.m. to 4 p.m.) by visiting www.tiaa-cref.org/psu and clicking the webinar banner on the home page, or call 1-800-842-2252.

All Penn State Retirement Program participants are encouraged to attend one of the available sessions to learn about these changes, and get answers to their questions prior to these important changes taking place.  Additionally, participants may schedule a free, personalized, one-on-one advice session with a TIAA-CREF financial consultant by calling 1-800-732-8353, Monday to Friday, 8 a.m. to 10 p.m. or Saturday, 9 a.m. to 6 p.m. (ET). You may also schedule an advice session online at www.tiaa-cref.org/schedulenow-pennstate.

Any questions about these events or the upcoming lineup changes can be directed to TIAA-CREF at 1-800-842-2252 or www.tiaa-cref.org/psu.  Participants may also contact Penn State employee benefits at 1-814-865-1473 or email benefits@psu.edu.

Personal Holiday Reminder

Did you know that you earn one personal holiday each calendar year on January 1? If you are a new employee in the first year of employment then you will earn a personal holiday for that year after you complete two months of employment. According to HR 34, “the personal holiday is scheduled in the same way in which vacation is scheduled. If not used, the personal holiday shall be carried over into the next calendar year but not thereafter.” You will indicate earning this holiday when you submit your January ESSIC Attendance record. Please contact ITS HR with any questions regarding earning this personal holiday.

 

Training Opportunities

ITS Training Services

Registration is open for the upcoming Certified Scrum Product Owner course. Scheduled for February 2–3, the course is a combination of in-class lectures and hands-on projects and exercises designed to reinforce the principles and methodologies presented throughout the program. Students successfully completing this course will receive their ScrumMaster® Certification (CSPO®). Registration closes on Friday, January 22.

In addition to the upcoming slate of free technology workshops, a wealth of free, in-depth video tutorials are available at Lynda.com to help you meet your professional development goals or New Year’s resolutions. With an extensive, constantly-growing video library, you’ll find everything from the latest technology-focused tutorials to business focused courses to improve your time management skills, communication tips, or even how to secure your mobile device.

To learn more about all the training opportunities and resources available to IT professionals, visit the IT Professionals Opportunities page. As always, do not hesitate to contact ITS Training Services with any questions you may have about upcoming technology training.

The Center for Workplace Learning and Performance

The Office of Human Resources’ Workplace Learning and Performance has an exciting new lineup of programs available for this Spring. Topics include: Communication, Project Management, Teamwork, and much more. Most programs are no cost to university employees and spaces fill quickly, so don’t delay! Check out the full schedule and additional program details.

Don’t forget to check out the Learning Resource Network (LRN), the new Learning Management System for Penn State faculty and staff! The LRN hosts registration for our live in-class sessions and contains thousands of self-paced on-demand business skill courses. Visit the LRN by clicking here!

The Supervision Series: Applications Now Being Accepted!

Level One: Survival Skills for Supervisors. This program is designed to provide the foundational information needed to successfully supervise at Penn State.  Whether you are an emerging, new, or existing supervisor this program is a great opportunity to learn from both subject matter experts and the experience of your peers.  There are no pre-requisites for participation in this program.  Programs start on March 29 and 31, 2016.

Spring Registration Deadline:  March 4, 2016. Click here to learn more.

Level Two: Success Skills for Supervisors. 
 This program challenges participants to expand their supervisory skills and knowledge base by exploring new concepts and techniques.  The program provides the opportunity for participants to consider the various ways in which a supervisor creates an environment that effectively supports individuals and achieves organizational goals and objectives.  Participants should be in their supervisor role for at least 2 years prior to enrolling in this program.  The program starts on February 3, 2016.  Spring Registration Deadline:  January 22, 2016. Click here to learn more.

 

Climate and Diversity

Dr. Steve Robbins to speak in late January

Penn State Diversity and Inclusion presents:
Understanding Human Behavior and Leveraging Human Differences in an Ever-Changing, Dynamic World with Dr. Steve Robbins.

Using neuroscience and the science of human behavior, Dr. Robbins challenges individuals and organizations to be more open-minded, mindful, and intentional about inclusion and valuing people for their unique gifts, abilities, and experiences. His dynamic use of storytelling and humor and his extensive knowledge of pertinent issues and concepts has captured acclaim from such organizations as Boeing, Disney, NASA, and Microsoft.

Dr. Robbins will speak on Tuesday, January 26 and Wednesday, January 27 at several times throughout each day. This event is free, but registration is required. Seating is limited.

To register for a session, visit lrn.psu.edu, log in with your Penn State user ID and password, and search for “Steve Robbins.”

This opportunity is sponsored by Auxiliary and Business Services, Finance and Business, Penn State Libraries, and Information Technology Services.

 

Call for Submissions

Do you have a talent or hobby to share?

ITS HR would like to feature staff members and supervisors/managers who have unique talents or hobbies in our upcoming newsletters! Please email monica@psu.edu if you would like to be featured.

 

December 2015 Newsletter

  • New Hires
  • HR News: Sexual Harassment Resource People (SHRP) Receive Training; YOU@PSU/Performance Management Update
  • AIS Marine Corps Birthday Celebration
  • Training Opportunities: ITS Training Services
  • Climate and Diversity: The Employee Assistance Program is available this holiday season
  • Call for Submissions: Share your hobby or talent!

New Hires

Please join us in welcoming the following new hires from November:

  • Carly Thomas, Business Process Analyst, AIS-Business Intelligence
  • Jennifer Johnson, Systems Admin, AIS-System Engineering
  • Scott Cole, Programmer/Analyst, IDS
  • Chad Rekasie, Financial Manager, ITS Financial Services
  • Blake Bergey, IT Manager, Teaching & Learning Technology
  • Andrew Bortle, IT Support Specialist, Telecommunications & Network Services

HR News

Sexual Harassment Resource People (SHRP) Receive Training

Each year, Ken Lehrman in the Affirmative Action Office provides training for Sexual Harassment Resource People (SHRP).   The purpose of a SHRP representative is to provide additional knowledgeable resources beyond HR for raising concerns about sexual harassment in the workplace.  The following individuals have been trained in the legal aspects of what constitutes sexual harassment and what to do if someone raises a concern:

All employees should feel free to contact any of the above individuals, or your ITS HR contact – Amy, David, Deb, Molly, or Susan, if you have any questions or concerns related to sexual harassment in the workplace. This information is also available on the ITS HR page. Please visit the Sexual Harassment Resource People page on the ITS HR website for more information.

YOU@PSU/Performance Management Update

We have a few reminders and updates to share with you concerning the 2015-16 performance management cycle:

  1.  All full-time staff employees should be finished with Step One:  Setting Goals and Expectations.  If you have not completed this step, please work with your supervisor to finalize your JRW and to finish setting goals for the 2015-16 performance management cycle.  For more information about Step One, please visit the Performance Management website.
  2. You are invited to participate in an Adobe Connect session entitled:  Giving and Receiving Feedback.  Sessions are scheduled  for both supervisors and non-supervisors and will help you continue to build the foundation for effective performance management at Penn State, as well as ensure that your Mid-Year Check-In and End-of-Year conversations are as useful as possible to you.  To register, please click here and choose the appropriate course.
  3. All full-time staff employees and their supervisors should touch base briefly by mid-January to complete Step Two: The Mid-Year Check-In.  This is meant to be a brief  touch-base conversation which will be documented in the YOU@PSU system. IMPORTANT:  Both the JRW and PMW have to be complete (i.e. both buttons are green in the system) in order to document that the Mid-Year Check-In occurred.

Questions? Please contact your HR Representative.

Marine Corps Birthday Celebration

The Marine Corps celebrates its birthday each year with a celebration. This traditions dates back to 1775, and has been celebrated on November 10th for many years. The Marines from AIS continued the tradition this year by hosting an event.

IMG_9645

Marines in attendance (left to right): Terry Branstetter, John Williams, Pablo Garaitonandia, Steve Savard, Kevin Cramer, Kevin Kelliher

Kevin Kelliher, a Manager with Software Engineering shared that there are four key elements of each Marine Corps Birthday Celebration:

  • A reading of General LeJeune’s message
  • Viewing of the Commandant of the Marine Corps Birthday Message
  • Cake cutting ceremony: Guest of Honor, oldest Marine present and youngest Marine present
  • Cake service

Bob Lambert speaks with Kevin Cramer looking on. Kevin was honored as the oldest Marine present at the event.

Kevin Kelliher commented that “It’s traditional to cut the cake with a Marine sword. On this occasion, Bob (Bob Lambert, AIS – Project Manager) used an officer’s mameluke sword (it’s a ceremonial sword used at formations, promotions, retirements, weddings, and similar formal events.) I retired from the Marines in 2012 so I brought mine to the birthday”.

The mameluke sword and scabbard

The mameluke sword and scabbard

The ceremony concluded with the cutting of the cake and cake service. As Kevin shared, “It’s tradition for the guest of honor to cut the cake.  The first slice given to the oldest Marine present who hands it to the youngest Marine present symbolizing the passing of knowledge to the next generation of Marines.”

Bob Lambert cutting the birthday cake. Background left to right, Pablo Garaitonandia and Kevin Cramer.

Bob Lambert cutting the birthday cake. Background left to right, Pablo Garaitonandia and Kevin Cramer.

Training Opportunities

ITS Training Services

If you have ITIL Foundation certification and are interested in continuing your ITIL lifecycle training, registration is open for the upcoming ITIL Lifecycle Course: Continual Service Improvement provided by ProPoint Solutions. Scheduled for January 19–21, the course focuses on the principles, techniques, and best practices required to successfully identify, gather, and analyze the data and information needed for the purpose of continually improving all aspects of IT services and the service assets that support them. Registration closes on Friday, December 18.

Free monthly technology workshops on like Box, Qualtrics, and are available before the winter holiday kick off. To learn more about all the training opportunities and resources available to IT professionals, visit the IT Professionals Opportunities page. To learn about all the free online workshops scheduled for the January 4–8 WinterFest technology training event, visit the WinterFest 2016 blog post.

As always, do not hesitate to contact ITS Training Services with any questions you may have about upcoming technology training.

Climate and Diversity

The Employee Assistance Program is available this holiday season

Penn State’s Employee Assistance Program (EAP) is a free, confidential resource for staff who have personal or work-related concerns for yourself and your family. Through the EAP, licensed professionals are available to provide counseling by phone, email, or in person to help you better cope with personal, family, and work issues. Specialists are also available to help locate such support services as childcare, eldercare, and legal and financial help.

There is no limit to using the EAP, and most services are provided at no additional cost. For more information about the program, visit the EAP website.

 

Call for Submissions

ITS HR would like to feature staff members and supervisors/managers who have unique talents or hobbies in our upcoming newsletters! Please email monica@psu.edu if you would like to be featured.